Administrative Officer

The Administrative Officer position is located at the VA San Diego Healthcare System within Healthcare Technology Management (HTM) Service. HTM consists of three sections Clinical Technology Management, Operations, and Patient Support Device Division. The incumbent supports all aspects of HTM in conjunction with technical support operations. The incumbent reports directly to the Deputy Chief Biomedical Engineer, who directs administrative and operational activities for HTM.

**Qualifications:**
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/28/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Grade Requirements: Administrative Officer, GS-09 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-7) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: collaborating with Human Resources by coordinating onboarding and offboarding processes, maintaining accurate employee records, leading HR-related meetings, and ensuring timely management of timekeeping, labor mapping, and other personnel administrative actions; performing administrative, financial, and contracting management; providing comprehensive support in budget formulation, financial oversight, procurement coordination, and regulatory compliance; developing annual budget forecasts, monitoring expenditures, managing purchase card and control point activities, and functioning as a Contracting Officer Representative (COR) for assigned contracts; Overseeing key administrative operations including training coordination, and performance reporting through the computerized maintenance management system (CMMS); Ensuring alignment with accreditation standards, maintaining documentation required for audits and inspections, supporting quality assurance initiatives, and providing analytical guidance to HTM leadership to enhance service efficiency, compliance, and resource stewardship; serving as liaison with internal/external stakeholders including fiscal, supply chain management, contracting vendors, etc. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.