Administrative Officer

The Administrative Officer for the Community Based Outpatient Clinic. The incumbent is responsible for oversite and management operation matters for 84 FTE. The incumbent is responsible for a wide range of administrative functions relating to the CBOC healthcare delivery system. They are directly accountable to the Section Chief for Primary Care.

**Qualifications:**
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/10/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS-11 grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph. D or equivalent doctoral or 3 full years of progressively higher level graduate education leading to such a degree or LL.M if related OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond . You will be rated on the following Competencies for this position: Administration and Management Budget Administration Communications Contracting/Procurement Information Management Planning and Evaluating Stakeholder Management Written Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Must have a general knowledge of full range of services and practice at the Community Based Outpatient Clinics. Excellent understanding of VHA and CMCVAMC organization structure and Knowledge Knowledge and experience with qualitative and quantitative methods, methods used to implement complex management processes, administrative policies, regulations and directives, data management, relationships between differing VHA healthcare programs Must be able to plan, organize and direct a team and to negotiate effectively with senior management to accept and implement recommendations where the proposal involve substantial use of resources or changes in established procedures Effective communicator Skilled in preparing extensive reports Public Speaking Skills Expert knowledge of theories and principles of healthcare administration and organization, and of administrative laws, regulations, policies and precedents applicable to the administration of important programs. Decision making Customer Service Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. The Philadelphia VA Medical Center provides health care to Veterans living in America's fifth-largest metropolitan area. The facility is staffed by approximately 3,000 employees and supports 145 acute care beds, 135-bed Community Living Center, and serves a unique Veteran based of 60,000 patients. Affiliated with the University of Pennsylvania and numerous other allied health schools and colleges, the Philadelphia VAMC offers comprehensive surgical, medical and psychiatric care to include special emphasis programs, alcohol and drug dependence treatment, and rehabilitative care. Additional information can be found on our internet site https://www.philadelphia.va.gov/ For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.